Privacy Policy for Hesacademy – Admissions Data Collection
Effective Date: 29 July 2023
At Hesacademy, we are committed to protecting the privacy and security of the personal data of students who apply for admission to our institution. This privacy policy outlines how we collect, use, disclose, and safeguard the information provided by applicants during the admissions process.
- Information Collected: We may collect the following types of personal data from applicants:
- Full name, date of birth, and contact information (email, phone number, address).
- Educational history, including transcripts, grades, and academic achievements.
- Personal statements, essays, and other application materials.
- Recommendations and references from teachers, counselors, or other individuals.
- Standardized test scores, such as SAT, ACT, or other relevant exams.
- Citizenship status and visa information (for international applicants).
- Any additional information required for evaluating applications and determining eligibility.
- Purpose of Data Collection: The information collected will be used for the following purposes:
- Evaluating and processing admissions applications.
- Contacting applicants regarding their application status and updates.
- Verifying the accuracy and authenticity of application materials.
- Facilitating communication between applicants and Hesacademy staff.
- Complying with legal and regulatory requirements.
- Data Storage and Security: Hesacademy employs reasonable technical and organizational measures to safeguard applicant data against unauthorized access, disclosure, alteration, or destruction. All data is stored securely on our servers or on reliable third-party platforms that comply with applicable data protection laws.
- Data Sharing: We may share certain applicant data with third parties, including but not limited to:
- Educational partners and affiliated institutions are involved in the admissions process.
- Government agencies and authorities as required by law.
- External service providers assist with admissions evaluations and processing.
- Data Retention: We will retain applicant data only for as long as necessary to fulfill the purposes outlined in this policy, or as required by applicable laws and regulations.
- Consent: By submitting an application for admission, applicants consent to the collection, use, and disclosure of their personal data as described in this privacy policy.
- Access and Correction: Applicants have the right to access, update, correct, or delete their personal data held by Hesacademy. Requests for such actions can be made by contacting our admissions office.
- Changes to the Privacy Policy: Hesacademy reserves the right to modify or update this privacy policy as needed. Any changes will be communicated through our official website or other appropriate channels.
If you have any questions or concerns about this privacy policy or the way we handle applicant data, please contact our admissions office at [contact email/phone number].
By applying for admission at Hesacademy, you acknowledge that you have read, understood, and agreed to the terms of this privacy policy.